109th Annual General Meeting

Brent District Scout Council, Registered Charity No. 271413 

Tuesday, 24th September 2024 at 7 pm

Please note this year we will be using Microsoft Teams

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Agenda

1)    Introduction and welcome

2)    Apologies for absence

3)    Governance

a)     Approve the minutes of the Annual General Meeting held on 27th September 2023.

b)    Adopt the 2024 Constitution for Brent District Scout Council

4)    Review of the previous year 1st April 2023 to 31st March 2024

a)     Receive and consider the Annual Report of the District Trustee Board, including the annual Statement of the Accounts

5)    Making appointments

a)     Receive the results of the Election of District Chair.

b)    Receive the results of the Election of District Treasurer.

c)     Receive the results of the Election of six general members to the Trustee Board.

d)    Receive the results of the Election of two nominees to represent the District on the Greater London Middlesex West County Scout Council

e)     Appoint District President and/or Vice Presidents

f)      Appoint the Independent Examiner: Proposal to Re-appoint: Goldwins, Chartered Accountants, West Hampstead

6)    Speakers

a)    District Commissioner

b)    Greater London Scout County Representative

c)    Brent Borough Council Representative

7)    Any other business

(previously notified)

8)    Closing remarks

Any other Business

Topics appropriate for any other business must be notified in writing in advance. Please email info@brentscouts.org.uk before midday Thursday 19th  September 2024.

Nominations for Election

The nomination and election of trustees are changing from previous years, following the rules of the March 2024 (June 2024 Update) version of Policy, Organisation, and Rules.

Nominations are being sought for:

• District Chair

• District Treasurer

• Six General Trustees

• Two District Representatives to GLMW County Scout Council

Of the six general members, two will be elected for three years, two for two years, and two for one year. Those with the most votes will be elected for the longest period. If there is a draw, names will be drawn from a hat. In future years, two trustees will be elected for three years; this is known as electing in thirds.

Please make your nominations for election to the District Trustee Board in writing with a proposer and seconder by midday Thursday, 19th September 2024.

Following the close of nominations, an online election will be run, closing at 19:00 on Tuesday, 24th September 2024, and the results will be announced during the AGM. All members will be sent voting instructions to access https://electionrunner.com/

To be eligible for election to the Trustee Board, you must be over 18, be able to serve as a charity trustee and have a role in scouting, as defined below.

Membership

Following Rule 5.5.4.2 of the March 2024 (June 2024 Update) version of Policy, Organisation and Rules; Membership of the Brent District Scout Council and eligibility to vote is open to:

• all adult members with a role in the District - see District roles in the Chapter 16 Roles Table of The Scout Association's Policy, Organisation and Rules

• all Group Scout Leaders and Deputy Group Scout Leaders from the District

• all Group Trustee Board Chairs from the District

• all Group Trustee Board Treasurers from the District

• all Section Leaders, Assistant Section Leaders from the District

• all Group Active Support Managers from the District

• all Explorers (including Young Leaders) in the District

• all members of the Scout Network in the District

• all parents and carers of all Explorers (including Young Leaders)

• a representative of the District Troop Leadership Forum, selected from amongst the membership of the Forum

• the County Commissioner

• the County Chair

The Constitution of Brent District Scout Council also grants membership to the following people.

• Three council members of the London Borough of Brent nominated at its annual meeting.

• The Strategic Director, Children and Young People, London Borough of Brent or their nominated representative.

• The Members of Parliament for:

• Brent East

• Brent West

• Hampstead and Kilburn

• The Greater London Assembly Member for Brent and Harrow.